Sending multiple files or massive folders via the internet or between computers locally can be difficult, often resulting in delayed transfers or compatibility concerns. Compressing your files into zip format before sending is an efficient strategy. In this post, we'll walk you through the fundamental process of creating a zip file in Windows and delivering it to the recipient you want.
Here are the basic steps on sending files in zip formats in windows
Step 1: Select the Files or Folder
Begin by selecting the files or folder you want to send. Right-click on your selection, and from the context menu, hover over the "Send to" option.
Step 2: Choose Compressed (zipped) Folder
In the "Send to" submenu, select the "Compressed (zipped) folder" option. Windows will then create a new zip file in the same location as your original files.
Step 3: Rename the Zip File (Optional)
Although not mandatory, renaming your zip file can make it more recognizable. Right-click on the newly created zip file and choose the "Rename" option. Enter a name that clearly represents the content.
Step 4: Send the Zip File via Email or Cloud Storage
Now that your files are compressed into a zip folder, you can easily send it through various means:
Email Attachment: Open your preferred email client, create a new email, and attach the zip file. This is suitable for smaller files.
Cloud Storage Services: If the file size is substantial, consider uploading the zip file to cloud storage services like Google Drive, Dropbox, or OneDrive. Share the link with your recipient.
Step 5: Sending via Email
If you're sending the zip file through email, attach it like any other file. Most email providers have a straightforward attachment option. Keep in mind that some email services may have file size limitations, so ensure your zip file is within the allowed size.
Step 6: Sharing via Cloud Storage
For cloud storage services, upload the zip file to your chosen platform. Once uploaded, generate a shareable link and send it to your recipient. This method is ideal for larger files that might exceed email attachment limits.
Tips:
Regularly update your file compression software to ensure compatibility and security.
Make sure to include clear instructions(maybe in a .txt) file for your recipient on how to unzip the file, especially if they are not familiar with the process.
Follow these simple steps to deliver files in zip format on Windows, making the procedure faster and easier for both you and your recipient. Whether for work, sharing memories, or collaborating on projects, zipping files in Windows is a useful ability that simplifies the file-sharing process.
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